Picture day is rapidly approaching (Saturday, Oct 3), so here's all of the information that you need:
Information for Picture Day volunteers - click here
Information for Coaches and Team Parents - click here.
***** Download Team Information Form HERE ******
Information for all parents and players - click here
Information for Parents and Players
All team and individual pictures are scheduled based upon your team's game time on Saturday, Oct 3, as follows:
Game Time at 8:00am - picture appointment time is 7:00am (do NOT be late)
Game Time starting anytime between 9:00am and 3:15pm - picture appointment is 1 1/2 hours BEFORE your scheduled game time.
No one other than those getting their pictures will be allowed into the Picture Day area - this includes younger and older siblings, friends, parents (other than the team parent, coach and asst coach), dogs, cats, horses, pet emu's, etc...
Picture Day volunteers
Picture Day volunteers - Time periods for you to volunteer are based upon 2 hour 15 minute time slots starting at 6:30am. Contact Kris Giordano (kconvery@pacbell.net) to schedule your time.
Information for Coaches and Team Parents
Coaches and Team Parents
Picture Day, Saturday, October 3, 2009
THE BASICS!
- AYSO Registration Fees include the standard picture packet.
- The standard picture packet includes: 1 – 5”x7” Team picture, 1 – 3½”x5” Individual photo, 4 – jumbo wallet pictures, and 1 – 3” Photo button
- ONLY players wanting ADDITIONAL photo packages should fill out the SPECIAL ORDER FORM
- This is a big undertaking –over 1800 kids will have their pictures taken. Please make every effort to be on time and to cooperate with volunteers who will be helping with Picture Day.
TEAM PARENT RESPONSIBILITIES – Things to do in preparation for Picture Day and on arriving at the park Saturday, September 27th , Picture Day:
- Make sure everyone on your team knows that they need to be at the park 1½ hours before your scheduled game time. Although this seems like it’s awfully early, Picture Day usually brings extra delays in finding parking. And it’s important that teams be on time so that pictures can be taken and games can be played on time.
- Your team should assemble in the area behind/around the Snack Bar.
- The Picture Day Team Information Sheet should be completed before hand and verified with players as the players arrive. If players want nicknames instead of given names, for example, “Bill” instead of “William”, in the Yearbook or on Trophies, the desired name should be on the Picture Day Team Information Sheet
- Make sure that players wanting additional picture packages have completed the Special Order Form and have payment with them. Again, ONLY PLAYERS WANTING ADDITIONAL PICTURE PACKAGES need to complete the Special Order form.
- Arrange for another parent to watch and secure all equipment, bags, water, balls, snacks, etc., outside the Picture Day Area—only Players, Coaches, and Team Parents will be entering the Picture Day Area. Arrangements should be made for siblings and other small children to be watched outside the Picture Day area. All equipment will need to be left outside the Picture Day Area.
- Team players should be place in line by height, shortest first to tallest last.
- Once everyone is assembled and in line, information sheet verified, then proceed to the Station 1 – Entrance Gate leading into the Picture Day Area.
What to expect inside the Picture Day Area during picture taking:
- The Volunteer at Station 1 – Entrance Gate, the gate leading into the Picture Day Area, will
- verify that the Picture Day Team Information Sheet is completed
- deny access to anyone not a player, coach, or team parent
- direct the Team Parent on where to go get a Team IDForm made up, and
- direct the Coach to take the team to Station 2 – Individual and Special Pictures
- The Volunteer at Station 2 – Individual and Special Pictures will
- help get both individual and special pictures taken
- welcome back the Team Parent who will have the Team ID Form used in the Team Picture, and
- direct the Team to Station 3 – Team Pictures
- The Volunteer at Station 3 – Team Pictures, will
- help get the team pictures taken
- work with the Team Parent to complete the Picture Day Team Information Sheet, filling in the jersey numbers and ID letters to reflect where players, coaches, and team parents are standing in the team picture
- direct the team and coaches, with the coach holding the completed Picture Day Team Information Sheet, to Station 4 – Exit Gate
- The Volunteer at Station 4 – Exit Gate will
- accept the Picture Day Team Information Sheet from the coach and Team Parent
- note on the Control Roster that that particular team has had pictures taken
- distribute Cookie Dough information
- release the team to go to their game and wish them luck